Canceling handgun DROS after 30 days.

[tenpercentfirearms]

During my audit today a very important point was brought up to me that I had previously missed.

When you start a handgun DROS and that DROS is not completed because the customer wants to cancel or let's their 30 days expire, it is essential that you manually cancel the DROS in DROS or send in a DROS cancellation form after the time frame for doing so expires.

For example: say I try to buy a handgun, but decide I don't have enough money and don't want it anymore. I come to your shop and you give me a refund and just write canceled on the 4473, but don't cancel the DROS in DROS. As far as the DOJ knows, that handgun was sold to me as nothing is any different than if I had picked up. Once the DROS is submitted, unless the DOJ denies someone, they assume the customer picked it up.

So now I have a handgun in my name that I never actually took possession of.

The tricky one is on 30 day expirations. I asked about what happens if the customer buys it on the second DROS still. Supposedly, it might still show up as two different handgun transactions. I said the serial numbers would be the same, but the local agency who is looking at this data might not notice.

So the procedure for DROS under at least 31 days is to cancel them in DROS. The procedure for DROS after 31 days or so is to fill out the paper form that I can't find on the DOJ website right now.

It also mentions this in the FAQ, so you might know this. Some how I missed it.

http://ag.ca.gov/firearms/dlrfaqs.php#26G

[ugimports]

During my audit today a very important point was brought up to me that I had previously missed.

When you start a handgun DROS and that DROS is not completed because the customer wants to cancel or let's their 30 days expire, it is essential that you manually cancel the DROS in DROS or send in a DROS cancellation form after the time frame for doing so expires.

For example: say I try to buy a handgun, but decide I don't have enough money and don't want it anymore. I come to your shop and you give me a refund and just write canceled on the 4473, but don't cancel the DROS in DROS. As far as the DOJ knows, that handgun was sold to me as nothing is any different than if I had picked up. Once the DROS is submitted, unless the DOJ denies someone, they assume the customer picked it up.

So now I have a handgun in my name that I never actually took possession of.

The tricky one is on 30 day expirations. I asked about what happens if the customer buys it on the second DROS still. Supposedly, it might still show up as two different handgun transactions. I said the serial numbers would be the same, but the local agency who is looking at this data might not notice.

So the procedure for DROS under at least 31 days is to cancel them in DROS. The procedure for DROS after 31 days or so is to fill out the paper form that I can't find on the DOJ website right now.

It also mentions this in the FAQ, so you might know this. Some how I missed it.

http://ag.ca.gov/firearms/dlrfaqs.php#26G

On a related note. Here's another scenario where you need to do the manual cancelation:

1. Customer purchases gun
2. Customer picks up gun after DROS, everything signed off, all legit
3. Customer realizes tiny detail about firearm is wrong from what they ordered
4. You check your records, your mistake (well my mistake) and need to exchange firearm
5. Customer comes back in you get original firearm back and start DROS for new firearm
6. ^^ at this step you need to cancel their original DROS

When you start DROS for correct firearm, you are allowed to choose 1-30 day exemption -- funny enough, you don't have to put why, but for your own reference should probably note "exchange" or something.
Customer comes back 10 days later and picks up correct firearm.

Obviously with the above steps you still need to do all the normal 4473 stuff as well, but I was only outlining the pieces as it pertained to DROS.

Also, their 1 in 30 day ticker for their next handgun purchase is from the new DROS start date, not the canceled transaction.