Papers to keep vs toss

[ronlglock]

This really needs to be in the FAQ and I am not the expert. What do I actually need to log and file? Here is what I am keeping now which may be overkill.

And should I keep multiple files, because right now, everything is going in date order in one huge file.

DROS:

• 4473
• Pending DROS
• Delivery DROS
• CA ID
• Proof of citizenship (if "federal limits apply")
• Proof of residence
• Safe handing and safe affidavits

PPT:

• 4473
• Pending DROS (only one with the seller's signature)
• Delivery DROS
• Buyer and seller CA ID
• Buyer proof of citizenship (if "federal limits apply")
• Buyer proof of residence
• Safe handing and safe affidavits

FFL Inbound:

• Seller Invoice
• FFL
• CFLC letter

FFL Outbound:

• Our Invoice
• FFL
• FFLeZCheck printout
• CFLC letter

And when I log FFL in/out I log all the digits -- do I need to?

Thanks!

[ugimports]

I separate State vs Fed documents as they don't need to see each other's stuff and during an audit you'll have to separate them anyway. If your number of transactions is small it may be a non issue. As far as keep/toss, these I toss:

DROS: (toss this whole bucket after 3 years except 4473)

PPT: (toss this whole bucket after 3 years except 4473)

And when I log FFL in/out I log all the digits -- do I need to?
-- I log 1st 3 last 5.

[ronlglock]

I separate State vs Fed documents as they don't need to see each other's stuff and during an audit you'll have to separate them anyway. If your number of transactions is small it may be a non issue. As far as keep/toss, these I toss:

DROS: (toss this whole bucket after 3 years except 4473)

PPT: (toss this whole bucket after 3 years except 4473)

And when I log FFL in/out I log all the digits -- do I need to?
-- I log 1st 3 last 5.

How long and which bucket do I store the "extra" documents in:
CA ID
Proof of citizenship (if "federal limits apply")
Proof of residence
Safe handing and safe affidavits

[ugimports]

How long and which bucket do I store the "extra" documents in:
CA ID
Proof of citizenship (if "federal limits apply")
Proof of residence
Safe handing and safe affidavits

All of these I only have as part of the DROS and they need to say with it for audit purposes.

[Tyke8319]

FSC test is kept for 5 years.