Ammo Sale Record Keeping

[auburngunsammo]

I looked around a bit but what exact documents need to be kept for compliance with ammo sales. There are multiple steps so just not sure if all steps need to be printed and signed or just some? Save for 3 years? Thanks in advance for the help

[kemasa]

I think the copy of the documents, proof of citizenship,and a copy of the ID if it doesn't read the magstripe, needs to be kept for 5 years. I think that is the normal time period. The rest is kept on their system. It wouldn't hurt to keep a printout, in case their system has an issue or the data gets changed somehow by them.

[auburngunsammo]

I think the copy of the documents, proof of citizenship,and a copy of the ID if it doesn't read the magstripe, needs to be kept for 5 years. I think that is the normal time period. The rest is kept on their system. It wouldn't hurt to keep a printout, in case their system has an issue or the data gets changed somehow by them.

There is an initial background check that is pending and then another that says approved once it is. Both have signature lines for customer and dealer. Then when you sell the ammo there is that paperwork too with signature lines. Do they ALL need to be signed and retained?

Also, I thought I read somewhere DOJ retention was 3 years..... Is it 5 for everything?

[acespawnshop]

The bulletin that went out said Ammo paperwork 5 years. I have yet to see anything that indicated that regular gun DROS should be kept for 3. But, I can see the DOJ making up their own rules again and making you keep gun DROS for 5 since now you can do the ammo purchase concurrent with a firearm pick up.

[RoundEye]

All I have been keeping thus far is the Approval Ammo DROS with signature, and a copy of the documents provided ID and the like.

[HPT]

I spoke with my DOJ Field Rep on how to best keep track of the ammo purchases/paperwork to make sure inspections go smoothly, she recommended that I keep the Ammo DROS separate from the Gun DROS at this point and keep them in chronological order to make it easier. She also said to keep every Signature DROS and the purchasers information with that transaction. Really at this point they have no idea either and they are all learning as it goes.

I am sure things will change after they do a few inspections, give it time we will have to enter their lock box information in the new comments field for their purchase.

[kemasa]

The bulletin that went out said Ammo paperwork 5 years. I have yet to see anything that indicated that regular gun DROS should be kept for 3. But, I can see the DOJ making up their own rules again and making you keep gun DROS for 5 since now you can do the ammo purchase concurrent with a firearm pick up.

https://oag.ca.gov/firearms/dlrfaqs#22G

https://codes.findlaw.com/ca/penal-code/pen-sect-28215.html

28215

(a)(1) Where the electronic or telephonic transfer of applicant information is used, the purchaser shall be required to present to the dealer clear evidence of the person's identity and age.

(2) The dealer shall require the purchaser to sign the purchaser's current legal name to the record of electronic or telephonic transfer.

(3) The salesperson shall sign the record of electronic or telephonic transfer, as a witness to the signature and identification of the purchaser.

(b) Any person furnishing a fictitious name or address, knowingly furnishing any incorrect information, or knowingly omitting any information required to be provided for the electronic or telephonic transfer shall be punished as provided in Section 28250 .

(c)(1) The original of each record of electronic or telephonic transfer shall be retained by the dealer in consecutive order.

(2) Each original shall become the permanent record of the transaction, which shall be retained for not less than three years from the date of the last transaction.

(3) Upon presentation of proper identification, the permanent record of the transaction shall be provided for inspection by any peace officer, Department of Justice employee designated by the Attorney General, or agent of the federal Bureau of Alcohol, Tobacco, Firearms and Explosives.

(d) On the date of the application to purchase, the record of applicant information shall be transmitted to the Department of Justice by electronic or telephonic transfer.

(e) (1) A copy of the record of electronic or telephonic transfer shall be provided to the purchaser by the dealer at the time of delivery of the firearm and after the dealer notes the date of delivery and the dealer's signature indicating delivery of the firearm, and the purchaser acknowledges the receipt of the firearm.

(2) The requirements of this subdivision apply if a dealer is delivering a firearm pursuant to Section 27540 or Chapter 5 (commencing with Section 28050 ).

(f) If the transaction is a private party transfer conducted pursuant to Chapter 5 (commencing with Section 28050 ), a copy shall be provided to the seller by the dealer at the time the record of electronic or telephonic transfer is signed by the seller.  The dealer shall redact all of the purchaser's personal information, as required pursuant to subdivision (a) of Section 28160 and subdivision (a) of Section 28165 , from the seller's copy, and the seller's personal information from the purchaser's copy.

[RoundEye]

I spoke with my DOJ Field Rep on how to best keep track of the ammo purchases/paperwork to make sure inspections go smoothly, she recommended that I keep the Ammo DROS separate from the Gun DROS at this point and keep them in chronological order to make it easier.

I guess they don't want to go digging through box...

[auburngunsammo]

Thanks for the info everyone!

[acespawnshop]

In the 14 page bulletin on question 8 in the FAQ it was you must maintain all ammunition sale records on site for 5 years.

[Eddy's Shooting Sports]

Along the same lines, I asked DOJ about proof of address when buyer has a PO or wrong address on license and they said that we "Should" obtain proof, but it is not required.

I always prefer "may" over "shall", so they will not be seeing documentation for this.....